Your data room software is a unique due diligence tool that helps to organize, structure and a user-friendly interface to a lengthy and complicated process. In M&A tenders, capital raising and other corporate events, there are many documents that must be reviewed before a decision can be made. Making sense of all this information is a time-consuming task and is prone to errors.
There are a variety of features that help make the review process more efficient. One of the most important is a dependable Q&A tool that allows you to add comments, questions and answers to all documents within the data room in real-time. Another is a variety of security options such as fence view, screen-locking and encryption. These options can help to prevent unauthorised access, and lower the possibility that cyberattacks and security breaches https://www.yourdataroom.org/providers-features could occur when sensitive data leaves the firewall of your company.
Another essential feature is specific permission settings, which can be applied based upon the role, folder, and document level. You may want to restrict the downloading or viewing of spreadsheets only to a select group of users and allow them to add notes.
If you require more advanced features, select a service that provides customisable security controls. iDeals, for example, allows you to create a custom watermark to documents, and also configure multiple permissions including ‘view only modes, fence views, screen-blocking, remote wipe, as well as up to eight levels of document access control. It also supports multiple languages and has redaction built-in.